Maintenance system features

Everything you need to manage your maintenance

Forget fragmented systems and manage everything in one place. VincitEAM offers flexible and versatile tools that adapt to your organisation's needs - easily and efficiently.

VincitEAM is designed to support the entire maintenance process, just the way your organisation needs it. Its customisable features ensure that VincitEAM meets both your current and future needs, making your workflow smoother and your organisation more efficient.

Check out the comprehensive feature list below. First, we'll go through the general features, followed by the interface-specific functionalities.

If you can't find the functionality you need in our list, feel free to contact our team - together we'll design a solution that's right for your organisation!

General functionalities

VincitEAM can do it all!
Below you will find the general system features of VincitEAM that form the basis of the system.

Work order management

Processing and monitoring work orders

Fault reports and incident reporting

Maintenance plans and preventive maintenance

Task management with work orders

Creation and follow-up of follow-up work

Management and integration of work authorisations with work orders

Material management and warehouse functions

Materials and spare parts management

Purchase orders and purchase proposals

Stock balances and stock transfers

Inventories and shelf inventories

Monitoring and management of headings

Document and attachment management

Managing resources and employees

Scheduling of resources and working groups

Employee management and role assignment

Management and approval of timesheets

Reporting and analytics

Export reports in Excel, Word and PDF formats

Extensive search and filtering capabilities

Hierarchical searches for devices, locations and titles

System management and integrations

Managing users and defining access rights

API interfaces and integrations with other systems

Management of databases and environments

Auditing and logging

System update management

Support request management and tracking

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VincitEAM Desktop

VincitEAM Desktop is designed for maintenance, material management and service management professionals.

It is a comprehensive workstation software that provides tools for work order management, reporting and parts tracking.

Features:

Work orders tab for work orders

Work order expense tracking and allocation

Hierarchy search for equipment, locations and titles

Resource group management and scheduling

Shelf inventory and storage location management

Creation and management of user groups

API key management and application configuration

Database connection management and audit logs

Service status checking and system update management

Support request management and tracking

Linking data to M-Files

VincitEAM Mobile

A powerful tool for fieldwork

VincitEAM Mobile is designed for field workers and maintenance teams who need real-time access to maintenance data directly from their mobile device.

The app allows you to easily manage work orders, track spare parts and report faults directly in the field.

Features:

Work orders and preventive maintenance views

Work order notifications and fault report management

Create and approve time sheets

QR and text scanning for devices and items

Resource group filtering and scheduling

Inventory functions: transfers, inventory and withdrawals

VincitEAM Planner

Clearly the best schedule view

The VincitEAM Planner is designed for foremen and planners who are responsible for maintenance resourcing and scheduling.

It provides a clear Gantt view for efficient management of work orders and resources.

Features:

Gantt view for managing work orders and resources

Work scheduling and duration editing with a Gantt chart.

Absence management and visualization with a Gantt chart

Filtering jobs and saving filters

Sharing ReadOnly views with a link

VincitEAM Portal

Lightweight interface for basic functions

The VincitEAM Portal is intended for all personnel in the production plant - from operators to supervisors and customers.

It provides browser-based access to key maintenance and material management information, such as fault reports and work order tracking.

Features:

Work orders, defect notifications and maintenance plans

Quick search and advanced search

Site filtering and list views

Export reports in PDF, Word and Excel formats

Attachment of documents and files

VincitEAM Worksafe

Work permit and safety management

VincitEAM Worksafe is designed for contractors, shift supervisors and safety managers who manage work permits.

The system allows for the pre-screening and monitoring of work permits, speeding up the permit process and improving safety at work.

Features:

Processing and approval of work permits

Management of fire, electrical, ATEX and roofing permits.

Risk assessments and monitoring of safety measures

Work permit search functions and filtering by permit type

Integration of permits into work orders in VincitEAM Desktop

Something you were wondering about?

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All features

Everything you need to manage your maintenance

If you can't find the functionality you need in our list, feel free to contact our team - together we'll design a solution that's right for your organisation!

General functionalities

Features by interface

VincitEAM Desktop

Features:

VincitEAM Mobile

A powerful tool for fieldwork

Features:

VincitEAM Planner

Clearly the best schedule view

Features:

VincitEAM Portal

Lightweight interface for basic functions

Features:

VincitEAM Worksafe

Work permit and safety management

Features:

Something you were wondering about?

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