World-class document management
More efficient maintenance with intelligent document management
Maintenance documents, such as operating instructions, maintenance logs and inspection records, are the everyday pillars that ensure the functionality and safety of equipment in a demanding environment. The intelligent document management provided by VincitEAM and M-Files makes information available in real time and ensures that work progresses without delays.
This ensures that important information supports day-to-day operations, planning and long-term development.
Real-time transparency
All the information you need for maintenance, such as inspection documents and service manuals, is quickly available. Users can easily see the editing history and up-to-date status of documents.
Version history
Every document change is automatically recorded, allowing full traceability and ensuring data reliability.
Effective cooperation
Clear document management speeds up troubleshooting and maintenance and facilitates the exchange of information between employees, departments and stakeholders.
Compliance and safety
Up-to-date and legally compliant documents, such as safety instructions and inspection records, support safe working practices and ensure compliance with regulations.
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VincitEAM and Audit Trail
Full traceability in maintenance - Audit Trail ensures reliability
Audit Trail maintenance ensures that all maintenance, inspections and system changes are fully traceable and auditable. It improves equipment safety, optimises maintenance resources and ensures regulatory compliance.
VincitEAM's Audit Trail automatically records maintenance history, work order changes, document versioning and spare parts usage, facilitating internal and external audits.
Intelligent document management, intelligent maintenance
VincitEAM and M-Files - Together the best.
VincitEAM takes advantage of M-Files' advanced document management functionality integrated into maintenance processes, allowing users to attach inspection records to work orders or view maintenance instructions directly from the system. This makes maintenance operations more streamlined and information more transparent.
M-Files is an intelligent document management system that brings all important information together in one place. The system facilitates data management through its intuitive interface and powerful search capabilities.
VincitEAM and M-Files
The unbeatable features of M-Files
Intelligent search:
Metadata-based search makes finding documents fast and accurate.
Seamless integration:
M-Files works seamlessly with VincitEAM and other systems.
Data security:
Role-based permissions ensure that data remains protected and accessible only to the right users.